• Keep their growing and distributed team of employees, partners, contractors and customers connected and working together.
  
  
• Manage and grow their operations by providing each employee access to a customized online workplace from any browser, anytime and anywhere.
  
  
• Streamline their project management and business processes.
  
  
• Reduce their operational costs and eliminate non-productive IT downtime by “outsourcing” this functionality for a low monthly fee per employee.
  
  

Keeping Connected
At any given time, Orizon has many of its 150-team members working on client projects in various stages of development and deployment. Executives, managers, consultants, engineers and partners needed a way to stay in contact and working together in a collaborative environment.

HyperOffice fits their needs precisely. They use it as an online workplace where groups can be formed to meet deadlines and keep client projects moving forward. Group members can share documents, calendars, contacts, tasks, and important links. Team members can have detailed discussions in group forums and reach instant consensus by conducting opinion polls. Additionally each employee has access to their primary email along with controlled access to all other in-boxes, personal calendars, contacts, tasks...etc from any browser.

Executives and managers have real time visibility into projects, which allows them to make better decisions and to provide timely guidance for team members and instant updates to customers.

Fast and Flexible
Providing a dynamic, mobile and growing workforce access to an online workplace where they can collaborate, communicate and work anytime and anywhere was critical to Orizon. HyperOffice also guarantees system uptime, provides spam and virus free email, and delivers real time data backup. As Romero Van Bochove, President, explains, “We needed a system that would quickly and easily accommodate new team members and let them collaborate and communicate with the rest of the team anytime and anywhere.” With HyperOffice, for around $6 per user per month, Orizon's growing workforce has access to the necessary messaging and collaboration tools they need without any additional investment in servers, software or IT personnel. HyperOffice eliminates any concerns over system downtime, data loss, virus attacks, spam or data backup.

Orizon also needed a system that could be deployed immediately in any environment. “Our clients want to know that the necessary communication system is in place upon project start.” said Van Bochove. Orizon needed something that would be immediately available no matter what environment they were working in. “The fact that HyperOffice is web-based was a big drawing point for us.”

Improved Workflow
Internally, Orizon uses HyperOffice to streamline its business and project management processes. “When we have a government RFP, we need to communicate and collaborate with subject matter experts throughout the company for their input and feedback” said Van Bochove. “Having everyone involved in the development of our proposal has increased Orizon's effectiveness and has allowed it to increase its contract win ratio than it could have without the collaboration that HyperOffice provides.”

Making The Smart Choice
Orizon looked at using Exchange and Sharepoint, but found the required servers, IT personnel, upgrades and maintenance of these systems to be cost prohibitive. Orizon also looked at several web based email providers, but found their offerings too limited.

Because of their industry and focus, Orizon represents what many would call a “power user”. The fact that they have relied on HyperOffice for much of their business critical data and processes speaks to the robust nature and high level of security incorporated into the HyperOffice back office system. With HyperOffice:

• There are no servers to buy, configure and maintain.
  
  
• No software upgrades, no “patches”, no anxiety over viruses, spam, system downtime or data loss.
  
  
• Most importantly, no need for endless research to find the right combination of hardware, server software, collaboration software, email, virus check, spam control or real time backup software.
  
  
• Orizon pays a low monthly fee per user per month and only needs to provide their team members with a URL, login name and password.
  
  
• They can spend their time and money growing their business and keeping their customers happy instead of over-paying for and under- utilizing their technology solution.